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Procurement Contract Specialist II


Posted: 10/3/2019
Job Status: Contract/Temporary
Job Reference #: 3056
Categories: Legal
Keywords: contracts, law

Job Description

Job Requisition ID: 3056 


Position Summary/Position

The Procurement Contract Specialist II (PCSII) will purchase and negotiate in collaboration with IEHP departments in the development of the most difficult, high dollar and complex multi-year and/or multi-departmental procurement, contracts and awards for professional services, consultant services, materials, supplies, and equipment. Including consulting with departments in selection of the most equitable and efficient solicitation process, in negotiations, and for major contract implementation.

The Procurement Contract Specialist II is the advanced level in the Buyer class series of the Purchasing Department. Incumbents provide technical supervision and training to Procurement Contract Specialists and Buyers and report to, and provide assistance to the Procurement and Contract Supervisors and the Purchasing Manager.

This position possesses knowledge of the most appropriate procurement/contract type to reduce IEHP's exposure to risk, and adhering to the public sector procurement processes ensuring compliance with IEHP’s purchasing awards based on best value, applied industry standards and best practices, legal, Governing Board policies, and State and Federal requirements.

Major Functions (Duties and Responsibilities)

1. Constructs all procurement related activity and planning, evaluation of proposals, and negotiation of contract terms and conditions and renewals; recommends a wide range of awards. Prepares a large variety of difficult, complex and/or innovative requests for proposal and/or bid, which are responsive to IEHP needs.

2. Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines most appropriate contract types to reduce IEHP's exposure to risk.

3. Chairs, and participates in the negotiation of contracts terms and conditions between IEHP and contractors; monitors negotiation sessions to ensure ethical procurement practices are followed; advises IEHP departments on the type, form, and context of the final contract negotiated; mediates disputes in an attempt to each equitable agreement.

4. Ability to compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services.

5. Review and adhers to compliance of departmental policy, procedure, fiscal, State and Federal regulations of procurement/contracts/ First Tiered Downstream and Related Entities requirements including sanction exclusion screening process.

6. Ability to work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations.

7. Identifies and recommends process improvement methods concerning procurement and supply problems; ensure that all deliberation and outcome of internal and external customers are fair and reasonable and within the law.

8. Verifies fund availability; maintains records pertaining to all requests and purchases.

9. Ability to communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

10. Prepares Board Letters and related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.

11. Receive, research, and assist Legal with the public requests according to the California Public Records Act (California Government Code §§. 6250 et seq.).

12. Effectively utilize computers and appropriate procurement software systems.

13. Any other duties as required to ensue the Health Plan operations are successful.

14. Ensure the privacy and security of Protected Health Information (PHI) as outlined in IEHP’s policies and procedures relating to HIPAA compliance

Supervisory Responsibilities

Not Responsible

Experience Qualifications

Experience: Five years of buying experience in a Purchasing Department or Agency, which included contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements or equivilent work experience.

Education Qualifications

Education: Possession of a Bachelor's degree from an accredited college or university, preferably with major coursework in Purchasing, Business Administration, Economics or a related field is required.

Professional Certification

Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) is desired.

Professional Licenses

Knowledge Requirement

Current and extensive knowledge of governmental purchasing methods, procedures, and automated purchase requisition and contract management systems. Public Agency contracting principles including RFP/RFQ preparations, Public Works, contract negotiation, contract law and basic financial analysis.

Abilities Requirement

Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events.

Other Characteristics

Working Conditions

Physical Requirements

Starting Salary: $61,609.00 - $78,520.00

Pay rate will commensurate with experience

Inland Empire Health Plan (IEHP) is the largest not-for-profit Medi-Cal and Medicare health plan in the Inland Empire. We are also one of the largest employers in the region. With a provider network of more than 6,000 and a team of more than 2,000 employees, IEHP provides quality, accessible healthcare services to more than 1.2 million members. And our mission and core values help guide us in the development of innovative programs and the creation of an award winning workplace. As the healthcare landscape is transformed, we’re ready to make a difference today and in the years to come. Join our Team and Make a Difference with us! IEHP offers a Competitive salary and a benefit package with a value estimated at 35% of the annual salary, including medical, dental, vision, team bonus, and retirement plan.