San Bernardino City Unified School District

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Secretary

at San Bernardino City Unified School District

Pay: $20.84 to $25.36/hour
Salary : $20.84 - $25.36 Hourly
Posted: 10/2/2019
Job Reference #: 2588346
Keywords: clerical, office

Job Description

Overall Job Objective

Job Title:Secretary
Closing Date/Time:Tue. 10/29/19 11:59 PM Pacific Time
Salary:$20.84 - $25.36 Hourly
Job Type:Secretary/Bilingual Secretary
Location: San Bernardino City Unified School District, California
 
JOB SUMMARY:
To provide a wide variety of full-performance secretarial and office services in support of a certificated or classified manager whose organizational level is below that of school principal or department head; to provide information and assistance to staff, parents, students, and the public.  Bilingual positions in this classification require fluency in a second language.

SUPERVISION:
Positions in this classification are supervised by a designated manager.
May provide or give work instruction to clerical workers, as required.
Positions in this classification exercise no supervision.
 Examples of Duties:
ESSENTIAL JOB FUNCTIONS:
Duties may include, but are not limited to, the following:
  • Screens incoming correspondence and telephone calls.
  • Initiates and answers telephone calls; makes appointments and interviews callers; provides information or assistance; refers caller to other sources of information.
  • Schedules and arranges appointments and meetings for supervisor.
  • Prepares a variety of documents including letters, reports, bulletins, minutes, and memoranda.
  • Composes routine letters and memoranda.
  • Compiles general and financial data to be used in reports.
  • Operates a variety of office equipment.
  • Maintains general and financial files and records.
  • Verifies information in reports and records for accuracy, completeness, and compliance with established standards.
  • Relieves supervisor of clerical work and minor administrative and business detail.
  • Reads and routes incoming mail.
  • Locates and attaches appropriate file to correspondence to be answered by supervisor.
  • Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
  • May arrange travel schedule and reservations.
  • May compile and type statistical reports.
  • May oversee clerical workers.
  • May keep personnel records.
  • May record minutes of staff meetings.
  • May make copies of correspondence or other printed matter, using copying or duplicating machine.
  • Prepares various kinds of outgoing mail.
  • May prepare notes, correspondence, and reports, using word processor or computer terminal.
  • May monitor budgets and other financial data.
  • Performs job related duties as assigned.

 Qualifications:

EXPERIENCE AND EDUCATION/TRAINING:

Thirty months of clerical experience at the level of Clerk II or higher with the San Bernardino City Unified School District.

OR

Thirty months of fulltime paid clerical experience.

AND

High school graduation or the equivalent.



 Additional Information:
DISTINGUISHING CHARACTERISTICS: A Secretary III reports to a certificated or classified manager at or above middle or high school principal or a department director.  A Secretary II reports to a certificated Principal at the elementary  or special education school.  A Secretary I reports to a certificated or classified manager at the organization level below middle or high school principal or department head.  A Senior Clerk has complexity of duties, scope of responsibility, and lead responsibility but not at the organizational level of the supervisor incumbents report to.
SPECIAL REQUIREMENT: Bilingual positions in this classification require fluency in a second language.


RECRUITMENT TYPE: OPEN & PROMOTIONAL (Anyone may apply for this position)

ADDITIONAL SALARY INFORMATION: $20.84 to $25.36 hourly (Salary Range 37).  Current vacancies in this class work 8 hours 9-12 months. The probationary period for employees in this classification is six (6) months.

APPLICATIONS: Following closing of recruitment, no additional application material or information will be accepted.
BENEFITS: PERS Retirement; Medical, Dental, Vision, and Life Insurance; Vacation, Holidays and Sick Leave. Benefits based on a 40-hour workweek, 8 hours per day.
THE EXAMINATION: Qualified applicants will be notified of the time and place of the examination.
Written examination.  WEIGHT: 100%  -OR -
Written examination and performance examination.  WEIGHT: 50% each.
Bilingual Certification.  WEIGHT: Pass/Fail.  This certification is required for bilingual positions in this class.
Applicants must achieve a passing score in each part of the examination process in order to be placed on the eligibility list.
Note:
The proposed examination parts may be changed at any time following close of recruitment. Candidates will be notified in accordance with Personnel Commission Rules.Only online applications submitted via www.sbcusd.com will be accepted.  Computer access available at the Personnel Commission office.
This eligibility list will be active for a period of one (1) year.

Fingerprinting, drug and tuberculosis testing is required of all successful candidates new to the district.

District employees and external applicants must submit the required proof of education with the application by uploading copies of high school diploma, GED certification (or equivalent), transcripts (official or unofficial), or college degree(s).  If proof of education is already in your Applicant Master Record, it does not need to be re-submitted.  To verify, please log into Applicant Master Record via the following link: https://www.governmentjobs.com/Applications/Index/sanbernardinousd.  If the required proof of education is not attached to the application or not found in the Applicant Master Record, you will be disqualified.  All required experience must be clearly indicated in the "Work Experience" section of the application.  Resumes will not be considered.

Closing Date: October 29, 2019 at 11:59 P.M. PST