Santa Monica-Malibu Unified School District

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Elementary Library Coordinator

at Santa Monica-Malibu Unified School District

Posted: 10/4/2019
Job Status: Contract/Temporary
Job Reference #: 2591401
Keywords: clerical, office

Job Description

Overall Job Objective

BASIC FUNCTION AND QUALIFICATIONS

Classified Employee's Salary Range: A-26

APPLICATIONS ACCEPTED ONLINE ONLY

Positions are typically 6 - 8 hours per day, Monday - Friday, during the regular school year.


Tentative Exam Dates:
Written Exam: Tuesday, October  29, 2019
Oral Exam Interview: Monday, November 4, 2019

Current vacancy: Edison Language Academy (Note: This assignment requires oral and written fluency in Spanish)

BASIC FUNCTION:
Under the direction of the school Principal and in coordination with district programmatic activities through the Assistant Superintendent Educational Services, coordinate activities and operations with the Director of Curriculum and Staff Development; oversee the daily operation of an elementary school library; order, process, store, maintain and circulate a wide variety of library materials, including books, textbooks, audio-visual equipment and software, and related instructional materials; assist in the supervision of students using the library.

MINIMUM QUALIFICATIONS:
EDUCATION:
Two (2) years of college-level coursework.

EXPERIENCE:
Two (2) years of experience performing a wide variety of responsible clerical duties in a library.

PREFERRED QUALIFICATIONS:
EXPERIENCE:
Paid or volunteer experience working with groups of elementary age children in an academic or structured setting.

REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job.

JOB DUTIES:

  • Prepare and read stories to groups of students as assigned; discuss books with groups of students; introduce children to good literature and encourage reading.
  • Prepare and deliver instruction to elementary students for the development and use of library skills; reinforce teacher lesson plans by preparing a selection of relevant books and materials; make oral presentations and prepare other learning activities for classes visiting the library.
  • Assist students and staff with research, class projects, and book selections; explain library policies and procedures as needed; monitor and maintain appropriate student behavior within the library.
  • Train students in the operation of the on-line computer system, software programs, online applications, and other library-related computer uses.
  • Train and oversee student and volunteer assistants; develop work schedules, assign and review work.
  • Perform on-line circulation and related procedures on the computer; operate other office equipment as assigned.
  • Weed the library of obsolete books and materials based on literary quality, age, and informational content; shelve, mend and discard materials as appropriate; arrange for the repair and/or disposal of library materials.
  • Select books for purchase that meet state standards and other curriculum requirements by reading book reviews and communicating with teachers, site administrators and librarians.
  • Prepare and place orders for a wide variety of instructional materials for use in elementary curriculum, including library books, textbooks, and audio-visual materials and software.
  • Receive, process, catalog and circulate library and related instructional materials; monitor and control materials; record usage and location of curriculum items; level library books as requested.
  • Receive, process, stamp, and distribute new textbooks and supplementary instructional materials; collect textbooks and materials from teachers and students at year-end.
  • Maintain applicable budgets; maintain inventory of materials.
  • Collect and account for money from lost or damaged books and texts; maintain related records.
  • Prepare written reports related to circulation statistics and other usage indicators; maintain library files, including computer on-line card catalogs, shelf lists and others; update materials as needed.
  • Conduct annual inventory; prepare and maintain a variety of records and reports related to the inventory and distribution of textbooks and other library and media materials.
  • Prepare annual and seasonal library displays and bulletin boards; rearrange and organize books and resources according to standards of the American Library Association; maintain library in a neat and orderly fashion.
  • Schedule class use of the library and assist in planning special literacy events.
  • Oversee the maintenance and circulation of audio-visual equipment.
  • Performs related duties as assigned.

KNOWLEDGE OF:
  • Basic principles and practices of library management, including the processing, cataloging and circulation of a wide variety of instructional materials.
  • Interpersonal skills using tact, patience and courtesy.
  • Oral and written communication skills.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Research methods.
  • Dewey Decimal System
  • Children's literature.
  • Operation of a computer and applicable software.

ABILITY TO:
  • Oversee the activities and operations of an elementary school library.
  • Work cooperatively and effectively with classroom teachers, students, and school and District administrative personnel.
  • Organize and maintain basic budget control records.
  • Organize and prepare presentations on library skills and library orientation for students.
  • Prepare library displays and bulletin boards.
  • Enter data and information into library management software with accuracy and adherence to prescribed formats.
  • Train and oversee student and adult assistants.
  • Prioritize and schedule work.
  • Prepare written reports.

SUPERVISION AND WORKING CONDITIONS

SUPERVISION AND WORKING CONDITIONS

SUPERVISION:

Supervision is received from the school Principal.  Work direction may be given to student or volunteer assistants.  No supervision is exercised over other staff.

WORKING CONDITIONS:
ENVIRONMENT:
Library environment.
Constant interruptions.

PHYSICAL DEMANDS:
Hearing and speaking to exchange information and make presentations.
Seeing to read a variety of materials.
Dexterity of hands and fingers to operate a computer keyboard.
Lifting and carrying moderately heavy objects.
Pushing or puling book carts.
Reaching overhead, above the shoulders horizontally.
Bending at the waist, kneeling or crouching.

SELECTION PROCEDURES

THE APPLICATION PROCESS:
To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment. 

THE EXAMINATION PROCESS:
For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications. 

EXAMINATION PROTESTS:
Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email.  Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error.  We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service. 

ACCOMMODATION FOR DISABLED: 
If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing at the time you submit your application. 

ESTABLISHMENT OF ELIGIBILITY LIST: 
This examination process shall be open to all qualified applicants and shall result in one integrated eligibility list. All eligibility lists shall be established in accordance with Personnel Commission rules and shall be established for a period one (1) year, unless otherwise noted, or until there are fewer than three (3) ranks of eligible candidates who are available.  Candidates are placed on the eligibility list in rank order according to their final examination score.  Final examination scores will not change, but ranking may change as other candidates are added or removed from the list. 

ADVANCED STEP PLACEMENT:
Generally, new employees start at the first step on the appointed salary schedule. When filling a permanent vacancy, a new employee may request a higher salary placement based on having training and experience that greatly exceeds the minimum qualifications. An employee may submit a formal request for advanced step consideration on or after the first day of employment. Education transcripts, training certificates, and additional references may be requested for verification purposes.

HOW YOU WILL HEAR FROM US: 
All correspondence and notifications regarding this recruitment will be sent to the email address you provide. It is your responsibility to review, follow instructions, and respond to information in a timely manner; as if it was a function of your job.

The provisions of this announcement do not constitute an expressed or implied contract, and any provisions contained in this announcement may be modified or revoked without notice.